BenefitsData LoggingIn today’s Information Age, there is increasing way for transferring information. For continuous efficiency improvement, enterprises strive to develop more quality information channels. At the same time, it is also more important than ever to defend your company’s documents. In case of any data leakage, enterprise will suffer, losing important business data.
As usual as using multifunctional device for every enterprise, user performs printing, scanning, copying or faxing every time, the documents involved probably involve confidential business information. It raises a main concern on proper document delivery and distribution channel.
Using iW Secure Audit Manager Express, the text or image data will be captured along with log information when going through Canon imageRUNNER ADVANCE multifunctional devices. When an administrator is looking for audit checking, each job (print, scan, copy or Fax) time and responsible user can be read through clearly. This provides a clear picture to ensure the legality of using certain documents and document protection, which enhances the supervision efficiency.
Data Logging
All end-user activities such as print, scan, copy and fax are logged in the multifunctional device. This works even when the device is not connected to the network.
Job log data includes attributes such as time, date and username. An image is captured at the same time and tagged to the log.
Data Tracking
All logged data are stored in the server. Administrator can have a data tracking on the job list to check specific data or document, e.g. who leaked the data, when and where user did it, to find out more information.
With uniFLOW, automated OCR scan can be performed to search for keyword with real-time email alert to the administrator. If required, administrators can also set printing restriction by using specific keyword.
Data Managing
The amount of logged data can be substantially large, and necessarily to retain for future audit.
Through uniFLOW integration, administrators can compress the logged data and encrypt it with password for longer term file preservation needs. These compressed files can then be output automatically to any WebDAV-enabled information management system, SharePoint, Therefore, etc., for future audit purpose.
